Small Employer

Under 50 employees

I’m Going Crazy!

Sondra is good at starting businesses because she knows how to convince people to part with their money.  Her latest venture almost doubled in size during the first year.  But every spare dime went back into the business often leaving her a bit short when it was time to fund the payroll account.

Being short on payday wasn’t a problem with her first hire, her sister Lena.  Younger sisters can be bullied for the sake of family solidarity, but Sondra’s best friend, Marla, demanded payment on time every week.  Marla’s now her ex-BFF and is blocked on Sondra’s personal and business social media sites.

After the bruising fights with Marla, Sondra decided to hire people she didn’t like.  At least when they screwed her, Sondra was prepared to be disappointed.  This clever talent acquisition plan worked until Sondra opened a second retail location.

With two retail locations and a constantly expanding line of products, Sondra can’t keep up with the details.  It seems that the more she sells, the less money she has in the bank. Adding a second store also quadrupled her headaches because she now bounces between the two locations without accomplishing much.

She is constantly bombarded with employee requests for time off from work.  A few employees think that their work schedules are advisories allowing them to come and go as they please.  She’d like to fire the laggards but that would mean the store lacks enough staff to stay open.  Besides, she needs to revise the job descriptions before reposting the jobs in hopes that the next batch of employees has the qualifications she wants.

Sondra’s been delaying taking action because she hates administrative tasks. But she also knows her business is beginning to implode because she’s stuck making up the rules as she goes. 

What are some options for Sondra to regain control of her life and business?

  1. She can sell the business to a competitor and become a management consultant telling other entrepreneurs how they can be successful like her.
  2. She can create an employee handbook that explains time and attendance and leave policies (among many other things) so that employees don’t waste her time asking her about these issues.
  3. She can set aside time each week to do a high level review of what her business needs so that it can grow successfully.

Many small business owners become bogged down in the details of running their business and fail to grow smoothly.  A critical point of failure happens when a business lacks an effective process for hiring and retaining employees.

Corporate Compliance Risk Advisor helps small businesses with up to 50 employees to create HR policies that work for the company and its employees.  Then we integrate the HR policies into the company-wide compliance program for a more seamless, lower risk operation. For more information, contact us at info@complianceriskadvisor.com.

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Little Miss Helpful

 Another update from the Jungle…..

Charlotte marched into the office determined to be cheerful. She turned on her computer and then trudged to the break room for a cup of coffee.  Fortified with caffeine, she sat down to read her emails. The opening sentence of the first email left her snarling.  That vicious little twerp!   

The email was from her co-worker, Hannah, asking Charlotte to send a packet of information to a customer. Her email implied that Hannah was once again saving a customer relationship. Naturally the email was copied to their supervisor, Cassie. 

Charlotte was furious. She had been working with that customer for months and had hand delivered the same packet of material several weeks earlier. She was scheduled for a follow up meeting with the customer tomorrow.   She would have explained all that if Hannah had talked to her.  But Hannah rarely coordinated her activities with Charlotte even though their projects often overlapped. 

The dupes in the office thought Hannah was sweet and helpful; they would never believe she intentionally screwed a co-worker.  Hannah didn’t fool Charlotte who recognized Hannah’s symptoms from an earlier point in her own career.  Hannah was young, insecure and she craved approval so that she could feel indispensable. 

After re-reading the email several times, Charlotte decided to wait to knock Hannah into orbit.   Charlotte’s years of experience in office politics made her realize that she’d only sound petty and bitchy if she complained.  She could be patient like a lion lurking in the tall grass waiting for lunch to trot by.

Later that morning at a staff meeting, Hannah droned on as usual reporting all her activities in excruciating detail. Charlotte day dreamed about non-lethal ways to settle the score with the nincompoop. Homemade fudge laced with laxative might hurt others. Boiling oil would ruin the carpet.  Maybe she could accidentally trip Hannah as they left the conference room.

Then she heard her name and blinked away such pleasantries.  Hannah was sanctimoniously reminding everyone in the room that she had asked Charlotte to follow up with the customer.  Cassie smiled fondly at Hannah and turned to raise an eyebrow to Charlotte.

What options are available to Charlotte?

  1. She could sarcastically explain that if Hannah ever bothered talking to her, the idiot would know Charlotte was already taking care of the customer.     
  2. She could start a catfight with Hannah to entertain their co-workers who had grown bored with the celebrity feuds on the internet.       
  3. She could recognize that Hannah’s misbehavior arose from fear and insecurity and let it go. 

Every workplace has insecure people who build themselves up by tearing down others. Rather than testing the limits of the workplace violence policy, use emotional intelligence to recognize the root cause of their obnoxious behavior so that you can calibrate your response appropriately. 

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

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Join the HR Compliance Jungle today. Click here!

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You can also follow me at HerSavvy.com. My column appears the 3rd Tuesday of each month.

I’ve Got My Eye on You

 Another update from the Jungle…..

Jayne accepted the first job offer after college because she was worried about making her student loan payments. She also wanted to prove to her parents that she could take care of herself.  In hindsight, Jayne wondered if living at home was really so bad because her new employer is insane.unnamed-5

During the endless rounds of interviews employees gushed about the joys of working for the company and its founder, Wesley, but Jayne was an English minor in college and she can read subtext. She quickly picked up on the jokes about timed bathroom breaks and monitored phone calls.

One young woman sheepishly admitted that she was busted for her negative comments on her personal Facebook page.  All the employees in that interview session laughed when Jayne said that she had heard that employees couldn’t be forced to provide access to their personal social media accounts to their employers. They assured Jayne that it was no big deal.unnamed-1

Jayne was young and desperate so she took the job despite feeling uncomfortable.  At orientation, she was required to sign a confidentiality agreement that allows the company to search her personal belongings at any time to ensure that confidential information is not stolen.     

Jayne’s discomfort zoomed into paranoia after she updated her LinkedIn profile with a description of her new job.  The next day, Rhoda, the HR Director, told Jayne that she had violated the company’s social media policy which covers postings on LinkedIn.

unnamedThe policy requires employees to include a statement that Wesley is a brilliant and inspiring boss and the employee is privileged to work for and learn from him.   Rhoda also told Jayne to change her head shot because it didn’t show her as a happy, loyal employee.  Jayne asked how she could show loyalty in a photograph. Rhoda shrugged. Jayne returned to her cubicle, a blob of raging paranoia.

What options are available to Jayne?

  1. She can stroll around the office humming the lyrics of a Buffalo Springfield song, “paranoia strikes deep/into your life it will creep”.
  2. She can embrace her paranoia and flit around the office in a Star Trek uniform talking to her co-workers about Klingons.
  3. She can hide in her cubicle pretending to work while she searches for a new job.

Most employers have social media policies setting parameters on what employees canunnamed-4 post and reserving the right to monitor employees’ social media for violations of the policy.  However, the more restrictive and intrusive these policies are the more likely that they will be found to have violated federal and state laws.

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

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Freedom from Rules

Another update from the Jungle…

unnamed-47Linda opened her business one year ago when she was fed up with all the petty rules and employee bickering at her last job. Her friends Julie and Rhonda joined her. They agreed that their new business would be a happy place where workers were free to be creative and enjoy coming to work. That was the last time they agreed on anything.

Their infectious optimism enticed customers to try their products. But soon, they were overwhelmed with customers but lacked the organizational structure to keep up. The storefront was shambles, and their workshop was littered with half-finished orders.

After the usual 90-hour week, Rhonda skipped a day to catch up on her sleep. Since she neglected to tell the others, their shop was closed when a customer arrived to pick up her order. When Linda returned to the office after making a delivery, the fuming customer taught her a few new words. As soon as the offended customer left, Linda left a scathing voicemail on Rhonda’s phone, using some of the words she had just learned from the customer.

unnamed-45Two hours later, Rhonda galloped into the office. She screamed at Linda that she had been working non-stop for months and couldn’t take it anymore. She continued, saying she wished she had never left her old job just to work with such an ungrateful witch. Julie bounced out of the workshop to say that Linda’s rotten inability to set priorities was the cause of their problems.

Then Julie noticed that one of the customers was recording their fight with her cell phone. Julie chased the customer around the store trying to grab her phone. The customer fled out the door with Julie still chasing her. Rhonda collapsed onto the floor sobbing hysterically.

When Julie returned, the store was empty of customers. Linda announced that she was tired of not knowing where the other two were or what they were doing.

What options are available to Linda?

  • She can close the business and go live in a hut in the Rocky Mountains to get in touch with her feelings.
  • She can ditch her friends and start over with her worst enemy because she’d at least know what she would be getting into.
  • She can adopt some basic HR policies to ensure the business can grow without imploding.

Most new business owners want to avoid written rules because they dislike bureaucratic boondoggles. They quickly learn that there is a huge difference between bogging down in bureaucratic rules and creating a framework of HR rules to allow the business to grow effectively.

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

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The Not-So-Little Prince

Another update from the Jungle…

unnamed-36Vicky is the HR person for her company because her business partners are guys who would rather face a starving lion bare-handed than deal with employees. Lately, she’s been seesawing between the urge to kill one of the younger workers or to knock his block off.

Gus is a 30-something millennial who thinks he is a prince who can set his own rules. So Gus ignores the rule that says he should show up on time to work everyday. He also ignores the one that says he should tell his supervisor if he leaves the office during the workday.

Vicky learns that Gus has continued to ignore her verbal warnings when she receives a phone call from Frank, the company founder. Frank is a brilliant man, but he refuses to learn how to use an electronic calendar, his email account, or the internet. When Frank started his career, people actually talked to each other. He sees no reason to change his unnamed-34work habits now.

Frank asks if she declared a work holiday without telling him because he’s alone in the office and needs help with the copier. Vicky is flummoxed. She runs through the list of all twenty employees while Frank breathes heavily down the phone line. Gus is missing.

The next day, Vicky calls Gus to her office. Gus arrives twenty minutes late and slouches into a chair. He takes a big gulp of his energy drink, bored and disinterested, and demands an explanation for being dragged away from his work.

unnamed-35Vicky stares at him through a red haze. The last time a young male addressed her in such a surly tone, he got whapped up-side the head and lost his driving privileges for a month. But her son was sixteen at the time, not a 30-something! With superhuman strength, Vicky restrains herself.

She explains to the oblivious Gus that their small staff requires collaboration, and that means notifying others when he leaves the office. Gus drains his energy drink and tosses the container in the trash, splashing Vicky’s foot. He suggests that Frank should be given an iPad with everyone’s calendar loaded on it. Then he would know where all his staff is at any time. Vicky feels the red haze gathering again.

unnamed-37What options are available to Vicky?

  • She can congratulate herself on her self-restraint for letting Gus live.
  • She can look around for a frenemy who can be conned into hiring Gus.
  • She can give Gus a final warning but begin planning to replace him.

In the actual situation, the millennial was given another chance to improve. He is apparently still unaware of how close he is to termination for cause.

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

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The Magic of the Season

Another update from the Jungle….

unnamed-3After the fiasco of their Thanksgiving dinner, Rudy and Trish decide they will skip a holiday party this year.  Even a warlock and a witch need a break.  Jerry, the werewolf next door, offers to host a holiday party, but they turn him down. Every surface in Jerry’s house is covered in dog hairs and Trish is a finicky witch who doesn’t like the way the dog hairs stick to her clothing.

Besides, there are rumors of an employee party at the big box store where Rudy, Trish and Jerry work.  Trish checks the bulletin board in the employee break room and sees the notice that the company isunnamed-20 hosting a Christmas party for employees.  Trish immediately complains to the HR manager that calling it a Christmas party interferes with her religious beliefs as a pagan. She threatens to take concerted action with the other witches to protect her workplace rights.

The HR manager cleverly deduces undercurrents of discontent and decides to take a survey of employees to ask who will attend the holiday party.  Most employees say they will attend if they are paid for their time and there is no gift exchange.  In a workplace full of witches, warlocks and a mischievous leprechaun, no gifting is a prudent choice so the HR manager agrees.

The HR manager reports the survey results to the ogre who owns the store and he agrees to pay the employees to attend the holiday party. Actually, what the ogre says is much pithier and an exact quote might give rise to an EEOC charge. The HR manager posts a signup sheet for the potluck lunch.

unnamed-19Trish brings sugar cookies shaped like pentagrams. She’s added a magic spell that increases the eater’s happiness. After eating a cookie, the HR manager smiles benevolently at her coworkers.

Ryan, the leprechaun, arrives late because it is normally his day off.  But he never misses an opportunity to get paid for not working.  He steps jauntily into the break room breathing Bushmills Irish Whiskey fumes on everyone and smiling bleaunnamed-17rily.  As he passes the buffet table, he snatches one of Trish’s cookies and gulps it down in two bites.

The magic spell synchronizes beautifully with his whiskey. Ryan begins high-stepping around the room, like an extra in Riverdance, listening to a tune only he could hear.  The HR manager joins him and soon everyone is hoofing it round the breakroom.

Everyone agrees it is the best office holiday party in years.

Happy Holidays!

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

Join the HR Compliance Jungle today. Click here!

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December 7th

Another update from the Jungle….

unnamed-14As the holiday season kicks in, Anne isn’t feeling very happy. In fact, she’s depressed.  She’s struggling to pay her bills after a couple of unexpected expenses, including a burst water pipe in her basement.

The water pipe burst a couple of days before Thanksgiving when Anne had a house full of family, in town for the big day.  Paying for the repairs put a severe dent in her rainy day fund just when her mothunnamed-11er was nagging her about taking a trip to Hawaii.

Anne’s mom wants to make a pilgrimage to Pearl Harbor to pay tribute to her uncle who died in the attack on Pearl Harbor.  Anne’s mom grew up listening to tales of her uncle’s life and looking at the few remaining family photos of him. She’s always thought of him as the handsomest and bravest man in her life, even though she never met him.

unnamed-13Anne doesn’t want to think about military sacrifices right now. Her oldest son is on active duty and she learned last week that he is being deployed to Iraq.  Anne always knew this day would come but it’s still a shock.

Anne knows she’s not the first, or the only, mother distraught about watching a child go off to war.  As she sits at her desk today, she thinks about how excited her son is to finally be through with training. He’s ready to take on his first assignment and accepts the risks of going into a war zone.

Anne tries to cheer herself up by thinking about her son surviving his tour of duty.  Battlefield medicine has advanced exponentially in recent years, ensuring that more soldiers will survive their injuries.unnamed-15

Back in 1941, thousands of American military personnel died immediately in the attack and many died later from their injuries. But many thousands more lived to fight their way across the Pacific.  Most of the ships damaged at unnamed-7Pearl Harbor were also repaired and used for the remainder of the war.

As she sits pondering her son’s possible fate, medical advances, and life in general, she looks at her desk calendar. It’s December 7th.

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

Join the HR Compliance Jungle today. Click here!

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I’m Mad as Heck about the Election!

Another update from the Jungle….
unnamed-4Dawn, the Chief Talent Officer for her company, is slogging through the remaining weeks of the political campaign. She hates what it’s done to her job. This week she’s thinking of changing her title to Chief Tortured Officer

Helen, the Voice of Doom, didn’t take the hint a couple of weeks ago when Dawn tried to politely tell her to get lost. Helen continues unnamed-6to show up every morning to depress Dawn with her worries that the election will degenerate into violence and mayhem.

After Helen leaves Allen, the Philosopher King, drifts in the door.  His garbled theories on democracy in America sound profound until you listen closely. Then you realize he’s just fogging up the room with BS. Besides Dawn couldn’t care less.

She has a real political crisis this week. She’s been summoned to the President’s office. Rory, the Prez, also wants to discuss the election and what it means for the office.  Rory’s channeling Jack Nicholson’s “Colonel Jessup” from “A Few Good Men” pacing the office and growling.

unnamed-15The workforce is as divided as the nation and it’s getting ugly. Yesterday Rory broke up a fight in the employee parking lot. The Trump and Clinton supporters were trying to rip the opposing candidate’s stickers off car bumpers.  Rory waded in, knocked a few heads together and ordered everyone back to work.

He’s not worried about a little fight in the parking lot. He’s mad as heck that no one seems to be working.  The company’s internet connections are smoking hot as workers visit “news” sites to hear the latest salacious details abouunnamed-14t the candidates and their families. Then they stand around arguing about what they’ve read.

Rory glares at Dawn and asks if he can fire a few people to set an example for everyone else. Dawn begins to explain (again) about the progressive discipline policy. Rory cuts her off.  If he can’t fire anyone, can he ban politics from he workplace?

What advice should Dawn give the Prez?

  1. She can give him a quick civics lesson about free speech.
  2. She can draft an email for him to send to all employees reminding them to do their jobs while on the clock.
  3. She can suggest that he should visit the gym more often to work off his aggression and grit his teeth for one more week.

The good news is that presidential elections happen every four years and we’ve got one more week to go.  Then we’ll all go back to arguing about sports.

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

Join the HR Compliance Jungle today. Click here!

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Visit us at: http://www.complianceriskadvisor.com/

Click here for a copy of my free Ebook

The Perfect Employee for the Job

Another update from the Jungle….

unnamed-23Alana always felt like a misfit, so when she started her own business, she decided to hire people like herself.  Alana’s company sells works of art ranging from paintings to furniture.  Oddballs seem to be more at home in the world of unique “art”.

Alana’s first hire was Suze, a part-time yoga instructor who also designs furniture. Suze’s stuff sells well enough to make up for her shortcomings as an employee. She refuses to answer the phone when trying a new contortionist stretch exercise.  She also hates talking about money to customers.unnamed-21

Trisha wears low-cut, sleeveless shirts to show off her extensive tattoos. Trisha is a painter. She refuses to talk to customers because she believes none of them truly appreciate her artistic vision.

Alana hired Evan and Elsie to actually sell stuff to customers.  Compared to Suze and Trisha they seem almost normal. Evan and Elsie grew up next door to each other in a typical American suburb. They had many youthful adventures, most of which are sealed in their juvenile records.  Evan and Elsie are living proof that screwing up doesn’t prevent gainful employment if you find a sufficiently gullible employer.

unnamed-18They instantly boosted sales due to their smooth handling of customers.  Art wasn’t the only thing they sold at Alana’s shop.  Evan and Elsie had a side business growing high quality marijuana.  To encourage sales, they invited customers to sample the good in the parking lot behind the shop.unnamed-19

Alana learned of their agricultural adventures when she noticed the parking was full but the store had no customers. She walked to the back of the store, through the storeroom and opened the back door. She almost fainted.

unnamed-22Shrieking like a banshee, she chased off the customers. Then she explained  to Evan and Elsie that de-criminalizing marijuana was not the same thing as legalizing it. She threatened
to fire them if they brought their wares to work again. And that’s when Alana began to think that establishing a few employee standards might be a good idea.

What are Alana’s options?

  1. She can fire the misfits and start over with “normal” people.
  2. She can drink an extra glass, or bottle, of wine and accept that she got the employees that she wished for.
  3. She can create a few basic HR policies on what she expects from her employees during their scheduled work hours.

The above scenario demonstrates what can happen when an employer fails to create realistic expectations for employees. A few basic HR policies can solve that problem.

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

 

Join the HR Compliance Jungle today. Click here!

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Click here for a copy of my free Ebook

How Do I Hate You? Let Me Count the Ways

Another update from the Jungle….

unnamed-16

Billy and Bobbye opened their business a year after they married.  They hired a couple of employees and everyone was happy.  Billy and Bobbye were proud of their success. Employees enjoyed the perks, like having the company cover 100% of health insurance premiums for employees and the Friday Afternoon Frazzle at a nearby brew pub.

unnamed-15But as the company expanded, new employees lacked the camaraderie of the ones who had helped build the business. Adding employees meant more personality conflicts and scheduling difficulties. Bobbye wanted to add some structure to the company by creating HR policies to ensure everyone understood what was expected of them.

Billy wasn’t ready to give up the entrepreneurial attitude of the early days so he shot down Bobbye’s ideas.  Their disagreement about the business spilled over into their marriage. Before long, they were taking potshots at each other every day.

unnamed-11Bobbye decided to change the brand of coffee for the office.  A day after the change, Billy walked in to the break room, saw the new brand name, and hurled the coffee can across the room into the garbage can.  Now Billy and Bobbye don’t talk to each other in the office. They relay messages through employees. Their employees used to call them B&B or B-squared. Now it’s Bombs Away.

All these spats are tanking the bottom line as deadlines are missed and quality crashes. Clients leave for calmer and more reliable service. To save money, Billy decides arbitrarily to reduce the number of unnamed-13employee perks, starting with the health plan. He tells employees they will have to begin contributing to the premium.  Cutting back on perksannoys the employees and Bobbye.

unnamed-17Even free beer at the Friday Afternoon Frazzle can’t attract most employees because they feel so uncomfortable around Billy and Bobbye. The least bright employees are choosing sides. The smarter employees are trying to stay neutral. The smartest employees have already bailed out for more stable workplaces.  On its present trajectory, the company will implode.

What should Billy and Bobbye do next?

  1. They can continue to fight until there is nothing left but the company’s debts.
  2. They can seek marriage counseling to save their marriage and possibly their company.
  3. They can agree to divorce and split the company’s assets as part of the divorce settlement.

In the actual situation, the feuding owners divorced and the wife bought her former’s husband’s interest in the business. Some employees helped with the transition while most left for other jobs.

If your company is struggling with HR issues, Corporate Compliance Risk Advisor can help you create HR policies that are appropriate for your company’s size and then serve as a resource to your staff as the policies are implemented.

Join the HR Compliance Jungle today. Click here!

Follow us on Facebook & Twitter!

Visit us at: http://www.complianceriskadvisor.com/

Click here for a copy of my free Ebook